Privacy Policy

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Notice of Information Practices and Privacy Statement (HIPAA Privacy Policy) for Custom Aromatherapy Clients

For Hazel Moon Botanicals, LLCPO Box 304, Gilmanton, NH 03237

(617) 429-0242 hello@hazelmoonbotanicals.com

How We Collect Information About You: 

Hazel Moon Botanicals, LLC. (HMB) and its employees collect data through a variety of means including but not necessarily limited to letters, phone calls, emails, voice mails, and from the submission of online data forms that is either required by law, or necessary to process requests for customized products through our organization.

 

What We Do Not Do With Your Information: 

Information about your personal, lifestyle and medical conditions and physician information that you provide to us in writing, via email, on the phone (including information left on voice mails), contained in or attached to applications, or directly or indirectly given to us, is held in strictest confidence.

We do not give out, exchange, barter, rent, sell, lend, or disseminate any information about clients who request or actually receive our services that is considered patient confidential, is restricted by law, or has been specifically restricted by a patient/client in a signed HIPAA consent form.

 

How We Do Use Your Information: 

Information is only used as is reasonably necessary to process your request to determine the type of custom essential oil or aromatherapy products or services. If you apply or attempt to apply to receive services through us and provide information with the intent or purpose of fraud or that results in either an actual crime of fraud for any reason including willful or un-willful acts of negligence whether intended or not, or in any way demonstrates or indicates attempted fraud, your non-medical information can be given to legal authorities including police, investigators, courts, and/or attorneys or other legal professionals, as well as any other information as permitted by law.

 

Limited Right to Use Non-Identifying Personal Information From Biographies, Letters, Notes, and Other Sources: 

Any pictures, stories, letters, biographies, correspondence, or thank you notes sent to us become the exclusive property of HMB. We reserve the right to use non-identifying information about our clients (those who receive services or goods from or through us) for promotional purposes that are directly related to our business. Customers will not be compensated for use of this information and no identifying information (photos, addresses, phone numbers, contact information, last names or uniquely identifiable names) will be used without client’s express advance permission. You may specifically request that NO information be used whatsoever for promotional purposes, but you must identify any requested restrictions in writing. We respect your right to privacy and assure you no identifying information or photos that you send to us will ever be publicly used without your direct or indirect consent.
 

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